Board Meeting

09/16/2010 from 7:00pm - 9:00pm

Meeting Minutes




Village of Viola  

Minutes for Regular Board Meeting

Thursday, September 16, 2010, 7:00 p.m. – 8:30 p.m.


Attendance:  Eugene Gabrysiak called the meeting to order with Trustees Kent Kanable, Daren Matthes, Jeremy Matthes, Steve McCauley, Hugh Oliver, and LaVerne Phillips present.  Proper notice of the meeting was verified. 


Minutes:  MOTION (Oliver, Phillips) to approve the 8/19/10 Regular Board minutes.  Carried.  MOTION (Oliver, McCauley) to approve the committee meeting minutes for 8/19/10 Streets & Sanitation, 8/24/10 Parks & Buildings, and 8/26/10 Water & Sewer. Carried.


Disbursements:  MOTION (McCauley, D. Matthes) to approve disbursements for 8/31/10 and 9/16/10 for General Fund in the amount of $61,201.35, Revolving Loan Fund $420.14, Water Fund $8,424.02, Sewer Fund $7,379.78, and Cemetery Fund $197.98 respectively.  Carried.   


Citizens to be heard: Richard Johannesen complained about many properties in town that have weeds grown up and other properties that have junk.  He questioned why the Village wasn’t doing anything about it.  Gabrysiak said that notices have gone out, and citations have been issued, but a couple weeks later the yards are a mess again.       


Police & Court Report:  Chief Mika was unable to attend.  Judge Gannon provided the Board with a report from the Kickapoo River Municipal Court for each month.  Board would like citations to be identified as Viola or Readstown. 


Old Business: Animal Permit for Collyn SeguraMOTION (Oliver, McCauley) to grant a permit to allow Collyn Segura to have two miniature horses on her property at 648 N. Main Street for one year.  Carried.


Southwest Sanitation Contract Starting:  Town & Country sent notice that they will stop their services the end of September.  Southwest has agreed to pick us up in October.  For Recycling, they would like to pick it up every other week instead of the 2nd & 4th Tuesday.  New October rate will be $8.25 per household.  MOTION (D. Matthes, Kanable) to approve Southwest Sanitation starting their contract as of October 1, 2010.  Carried.  


New Business:  Picnic Licenses-Horse & Colt Show and American Legion

MOTION (Oliver, Kanable) to grant picnic licenses to the Horse & Colt Show Association and the American Legion.  Carried


Temporary Operator LicensesMOTION (Kanable, McCauley) to grant temporary operator licenses to Wade E. Gilman, Jerry Green, Paul Larsen, Daren Matthes, David L. Matthes, and Kyle Peterson.  Carried.  Matthes abstaining.


Halloween Trick or Treat Hours:  MOTION (D. Matthes, McCauley) to set trick or treat hours from 3:00 to 6:00 p.m. on Sunday, October 31st.  Carried.













                                      Board Meeting 9/16/2010

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EE-CBG Lighting & Update on Projects:  The group lighting bid is done.  Bid opening is on Monday, September 20th and delivery is set for October 11th.


Campbell said they are looking to hire local contractors for the installation of lights for the Village Hall gym, Community Center gym, and the Blue Shop building.  Since the ceilings are so high, lifts will be necessary.  E3 is very close to having the Community Center window bid done.  They are looking for local contractors to bid on the installation of the windows.  All insulation and HVAC projects will start after the Horse & Colt Show. 


Village Hall gym’s new heating system required state approved plans.  This will cost an extra $500.  In preparing those plans, it was determined that makeup air with a heat recovery unit would be needed at a cost of $3,000.  Now the cost of the new furnace is $6,200 plus $3,000 plus $500 for a total of $9,700.  The extra $3,500 will be applied toward the Village’s match.


MOTION (Oliver, McCauley) to grant the authority to the Executive & Finance Committee to award future bids regarding the EECBG projects.  Carried.


Parks & Buildings Committee:  Community Center Roof Drain Repairs:  Committee looked at two bids.  MOTION (J. Matthes, D. Matthes) to accept the low bid by Interstate Roofing to fix two of the drains on the Community Center in the amount of $3,350.  Carried.


DNR Parks Grant UpdateWe are currently going out for bids for sidewalks in Banker Park.  The bike path will be seal coated.  Over the last two years, we have spent $32,248 on various project invoices, show a total of $14,953 of labor on projects, $1,080 spent for equipment time and materials, and recorded $2,343 in donations, for a grand project total of $50,624.  Up to $60,000 will be spent giving us $30,000 reimbursed by the DNR. 


Water & Sewer CommitteeMSA Facility Plan Engineering Proposal:

MSA Phase 1 is to be done to obtain the information needed for a CDBG-PF grant application.  Phase 2 is to submit the facility plan to the DNR which is due next June.  MOTION (Phillips, Oliver) to approve MSA doing Phase 1 of the Facility Plan in the amount of $2,000 contingent on Dale Klemme’s approval of it.  Carried. 


Reservoir RoofMOTION (Oliver, Phillips) to give authority to the Water & Sewer Committee to accept the low bidder for the Reservoir Roof project.  Also, to hire Larry Fowler for an inspection of the roof before paying the contractor.  Carried.


Other Matters: None


Adjournment:  MOTION (Kanable, J. Matthes) to adjourn at 8:30 p.m.  Carried.